Job Description:

We are looking for an organized, creative, and enthusiastic Event Coordinator to join our team. The ideal candidate will have a strong background in planning, organizing, and executing events of all sizes. You will work closely with clients, vendors, and internal teams to ensure smooth and successful event execution. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities:

• Event Planning: Collaborate with clients to understand their event goals and requirements, and create detailed event plans.
• Vendor Management: Source and negotiate with vendors, including catering, entertainment, and transportation providers.
• Logistics Coordination: Handle all event logistics, such as venue booking, transportation, catering, and event schedules.
• Budget Management: Prepare and manage event budgets, ensuring events stay within budget while meeting client expectations.
• Event Promotion: Assist with promoting events, including social media, email campaigns, and other marketing strategies.
• Client Liaison: Act as the primary point of contact for clients before, during, and after events, ensuring their needs are met.
• On-site Management: Supervise the setup, execution, and breakdown of events, ensuring everything runs smoothly and on time.
• Problem-Solving: Quickly address any issues or unexpected challenges that arise during the planning or execution of events.
• Post-event Evaluation: Conduct post-event evaluations to measure success, gather client feedback, and identify areas for improvement.

Qualifications & Requirements:

Educational Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Communications, or a related field.

Experience:

• 2-4 years of experience in event planning or coordination.
• Strong knowledge of event planning tools, project management software, and budgeting.

Skills:

• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills to build and maintain relationships with clients and vendors.
• Ability to work under pressure and meet deadlines.
• Creative problem-solving skills and attention to detail.

Soft Skills:

• Ability to work independently and as part of a team.
• Flexibility and adaptability to handle various types of events.
• Strong customer service focus.